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DPIA checklists

DPIA awareness checklist

We provide training so that our staff understand the need to consider a DPIA at the early stages of any plan involving personal data.

Our existing policies, processes and procedures include references to DPIA requirements.

We understand the types of processing that require a DPIA, and use the screening checklist to identify the need for a DPIA, where necessary.

We have created and documented a DPIA process.

We provide training for relevant staff on how to carry out a DPIA.

DPIA screening checklist

We always carry out a DPIA if we plan to:

Use systematic and extensive profiling or automated decisionmaking to make significant decisions about people.

Process special category data or criminal offence data on a large scale.

Systematically monitor a publicly accessible place on a large scale.

Use new technologies.

Use profiling, automated decision-making or special category data to help make decisions on someone’s access to a service, opportunity or benefit.

Carry out profiling on a large scale.

Process biometric or genetic data.

Combine, compare or match data from multiple sources.

Process personal data without providing a privacy notice directly to the individual.

Process personal data in a way which involves tracking individuals’ online or offline location or behaviour.

Process children’s personal data for profiling or automated decision-making or for marketing purposes, or offer online services directly to them.

Process personal data which could result in a risk of physical harm in the event of a security breach.

We consider whether to do a DPIA if we plan to carry out any other:

Evaluation or scoring.

Automated decision-making with significant effects.

Systematic monitoring.

Processing of sensitive data or data of a highly personal nature.

Processing on a large scale.

Processing of data concerning vulnerable data subjects.

Innovative technological or organisational solutions.

Processing involving preventing data subjects from exercising a right or using a service or contract.

If we decide not to carry out a DPIA, we document our reasons.

We consider carrying out a DPIA in any major project involving the use of personal data.

We carry out a new DPIA if there is a change to the nature, scope, context or purposes of our processing.

DPIA process checklist

We describe the nature, scope, context and purposes of the processing.

We ask our data processors to help us understand and document their processing activities and identify any associated risks.

We consider how best to consult individuals (or their representatives) and other relevant stakeholders.

We ask for the advice of our data protection officer.

We check that the processing is necessary for and proportionate to our purposes, and describe how we will ensure data protection compliance.

We do an objective assessment of the likelihood and severity of any risks to individuals’ rights and interests.

We identify measures we can put in place to eliminate or reduce high risks.

We record the outcome of the DPIA, including any difference of opinion with our DPO or individuals consulted.

We implement the measures we identified, and integrate them into our project plan.

We consult the ICO before processing, if we cannot mitigate high risks.

We keep our DPIAs under review and revisit them when necessary.  

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